Introduction and Terminology
Within the terms and conditions, the following terms refer to:
Conference committee = ESM
Event = ESM Annual Congress, Verona 2026
Partner Societies = N/A
City / Country: Verona ITALY
Currency: EURO
App: N/A
 
Data Sharing
By registering to the Event, you agree that we may share your personal data, and any other information you submit in the registration process with:

• All Society board members

• All staff of Lumina Partners Europe Ltd. (Lumina) and relevant subcontractors (the event organiser)

• Congress partner board members or staff

• Congress sub-committees

• Third-party subcontractors when we do not have the in-house capacity required for certain functions (such as graphic design and printing)

 

Any data accessible from the delegate list cannot be shared with any third parties; the delegate list is for the use of delegates only and must not be used for mailing purposes.

 

For further information about our data protection procedures please see the Society Privacy Policy or email us at office@esmycobacteriology.eu.

 
Booking and Payment

Society members benefit from a lower fee to the annual Congress. An active and paid membership must be in place in order to be able to register to the annual meeting at the lower member Congress rate.

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Fees are as displayed on the registration information page.

 

In order to attend the Event as a delegate, the relevant registration fee must be paid either within 2 weeks of invoice issue, or prior to the Event, whichever is earlier. 
 
In all cases, if payment is not received within these required time limits, the organiser reserves the right to cancel the booking without notice. Payment must be made by the stipulated methods of payment, e.g. bank transfer/credit card, etc. When paying by bank transfer, all bank fees and money transfer costs must be prepaid by the transmitter.
 
Upon completion of the online registration process, an automated confirmation will be emailed. Confirmation by the organiser of the delegate place at the Event forms a binding commitment for payment of the full relevant registration fee by the delegate.
 
Cancellations and Substitutions

See our Registration Guidelines for cancellation details.

 

Refund / cancellation requests must be sent in writing. Where possible refunds will be processed within 2 weeks of receipt; however, based on timing and congress workload, refunds may not be processed until after the congress.
 
In the case of cancellation where a delegate wishes to move their registration to a colleague, this is not a problem; please request this in writing with office@esmycobacteriology.eu.

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Membership cannot be transferred, and if the registration was a member-fee registration, the colleague the registration is transferred to will need to purchase relevant membership. Refunds for differing registration fees will not be given.
 
Registration fees do not include any accommodation or travel costs; registration fees give you access to the Congress including scientific sessions, and catering as advertised in the event programme.

Photography, filming and social media
Scientific data presented at the Event, which includes invited speaker, oral and poster presentations is strictly CONFIDENTIAL. Recording/filming sessions and presentations, and photographing posters, is forbidden. 

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We may take photos and/or film our parts of the Event (excluding scientific data, unless specific consent has been given). We post the photos on Flickr, and on ESM's and the Partner Society's website. Lumina may use the resulting photos and films on their websites and social medial accounts, and occasionally for online and printed marketing materials. If you would like us to remove an image, please contact us at office@esmycobacteriology.eu.
 
Society materials
All materials (online and printed), images, photographs and films which are produced by, or on behalf of, ESM, are the property of ESM, and should not be reproduced without written permission. If publication rights are required for any reason an email should be sent to office@esmycobacteriology.eu that outlines the use and reason for using such data. All information on the site is believed to be correct at the time of publishing by ESM.

 

Some of the ESM website content links to, or is derived from, third-party websites; ESM cannot be held responsible for incorrect content on these sites, and users are advised to check the privacy, cookie, and other policies of these sites.
 
Communication
We will contact you with information regarding your registration, the event you registered for, the Event survey and certificate, and any associated programme items of the Event.
 
Any other communication you receive from ESM, including marketing communications, will be based on the preferences you stipulate when you register and in your ESM online portal.
 
General

ESM and the Event Third-Party Partners shall not be liable for any direct or indirect loss, injury or damage incurred by any participants or third-parties in any way connected to the Event, whatever the cause may be, unless such loss or damage is caused by the intent or the wilful negligence on the part of the ESM Event or its management personnel. Normal caution should be exercised by all participants and ESM recommends individuals invest in adequate personal, health and travel insurance. 

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In the event of fire, flood or without limit other causes that ESM reasonably believe to be substantial or that are beyond their control, ESM and its Third-Party Partners reserve the right to change the times and dates of the Event, without incurring any liability.
 
ESM reserves the right, at its sole discretion, to amend or cancel sessions or events at the Event at any time. 

 

In the event of inappropriate behaviour by any delegate in the view of ESM or its Third-Party Partners, the delegate may have their access to the Congress removed and be refused entry without refund or compensation. 

 

ESM may use written quotations submitted by you on the event Feedback forms in future marketing/promotional material. Quotations and Event feedback will remain anonymous, unless specific consent has been received.
 
Abstracts
We have a separate Terms and Conditions: Abstract Submission document in place, and you will be asked to agree to it when you submit an abstract.

Privacy
We have a separate Privacy Policy in place.

 

Policy
ESM reserves the right to amend these terms and conditions at any time.
 
These terms and conditions were updated on 17/02/2026.